Valley Sport COVID - 19 Update Vol. 2

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COVID - 19 Restrictions and AGMs

Valley Sport wishes to advise clubs that due to the extended state of emergency, all training courses will remain postponed for now and will be rescheduled when we have more information regarding the COVID – 19 restrictions.

Please be aware that all scheduled courses have been postponed, not cancelled. Anyone who has made bookings or expressed interest in participating in courses will be notified of the new dates once the course rescheduling has taken place. We are also currently exploring the possibility of some courses being provided virtually utilising online platforms meaning we may be able to offer some courses sooner.

COVID - 19 Information for Goulburn Valley Community SportWe are continuing to constantly monitor the current situation to get a bigger picture about the impact coronavirus (COVID-19) is having on community sport. This information is being collated and regularly updated to ensure the Goulburn Valley sporting community can easily access the information they need. To view the most recent COVID-19 information click here: https://valleysport.net.au/covid-19-information-for-goulbu…/ 

Keeping Active - Online Resources

Regular exercise is more important than ever during the current coronavirus crisis. The Valley Sport team have been participating in the Premier’s Active April to stay active and motivated. If you have been thinking about getting on board, it’s not too late to register and join the valley-sport team, to find out more click here: valleysport.net.au/premiers-active-april/ Valley Sport is regularly sharing a range of activities through our social media to provide new and different ideas to keep active while staying at home. These resources can also be found on our website. To view the list of activities to try at home visit: https://valleysport.net.au/keeping-active-ideas/ 

Committee Meetings and Annual General Meetings

Clubs may be wondering if they can still hold their general committee meetings or their Annual General Meeting (AGM) during this​ time of uncertainty. Your club can and should still hold meetings in accordance with your normal schedule. However, in following the current restrictions regarding gatherings you cannot meet in person and will need to use telephone, videocall or other means of electronic communication to do so.

Click here to see our top tips for staying connected and to learn more about suitable platforms to host virtual meetings.

Clubs normally have five (5) months to hold their AGM from the end of the financial year which has been determined by the club. If you are not sure of when your financial year ends you can check your club rules (Constitution). Consumer Affairs Victoria have made allowances for possible extensions should COVID – 19 impact on your ability to hold your AGM or submit your financial statements in the required timeframes.

Consumer Affairs Victoria has also provided guidance on online meetings for incorporated associations (clubs) and proxy voting. For further information regarding your rights from Consumer Affairs Victoria visit https://www.consumer.vic.gov.au/resources-and-tools/advice-in-a-disaster/coronavirus-covid19-and-your-rights 

Tips for running committee meetings and AGMs online:

• Ensure that your club is still adhering to your club rules (Constitution), including quorum requirements

• Issue the notice for your AGM in accordance with your Constitution and ensure that the notice informs members that the meeting will be held electronically

• Provide all reports and documents to be considered at the meeting including the Annual Financial Statement to members either via email or a private link on your website as far in advance as possible

• Prepare minutes following the AGM as per normal and record that the meeting was held electronically within your minutes

If you have any further questions or concerns regarding running your AGM online, please get in touch with the Valley Sport team.

A Level Playing Field for All - Gender Equality Project

Want to take a break from the Covid-19 world for a moment?

Has your club always wanted to implement better or new strategies to support women and girls within your club?

Right now is an excellent time to take a break and have a look at what your club could implement for next season to increase participation of women and girls within all levels of sport, whether it be the junior squad or the game day volunteers.

Here at Valley Sport, our Level Playing Field for All project aims to make sure sport is a site for inclusion, safety and equity for women and girls. To achieve this our goal is to:

• Increase representation of women in leadership roles.

• To improve equity and access to sporting grounds and facilities.

• Improve gender equity knowledge and awareness.

• Increase the profile of women and girls in sport.

Some examples of how the project can support your club include:

• Review of your club's policies and processes to ensure they are equitable and inclusive for all.

• Provide training and workshops that help raise awareness about gender equality in sport.

• Support your club to create action plans that are practicable for your club to implement.

• Look over and provide assistance with social media communications and gender appropriate language.

• Shine a light and celebrate examples of amazing women within your club that are paving the way for others.

If your club is looking to implement strategies that will have a positive impact on women and girls in sport, then we are here to help you.

Our newest Project Officer Lucy Marino is managing the Level Playing Field for All project and would like to hear from you. Whether you need assistance or want to share a great idea feel free to reach out!

For more information contact Lucy via: [email protected] 

Don't forget while our office is no longer open to the public, we are still working from afar and able to be contacted Monday to Friday, any time during our normal business hours, 9am – 5pm. We encourage you to contact us via email, phone on 5831 8456 or get in touch to arrange a video call. Stay safe and active. The Valley Sport Team.

Follow the Valley Sport Facebook page to keep up to date with resources and tips that will be useful for you and your club during this unprecedented period. We encourage you to share our posts with your members. Click here: facebook.com/ValleySport.GVSA

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You are receiving this e-newsletter to keep up to date with information from the sport and recreation industry regarding COVID - 19.